CMMS software have revolutionized the way businesses handle their assets, maintenance, schedules, work orders and more. And native mobile apps take it even further by allowing technicians to document, update and view tasks from the field. But what are the best CMMS apps? Let’s find out!
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Best CMMS Apps
With a wide range of CMMS apps available on the market, it can be overwhelming to choose the one that suits your business needs the best.
Our analysts researched nearly 400 CMMS products to determine which ones offer the best mobile apps. After research, here’s their shortlist of the best CMMS apps.
Fracttal
Fracttal is a CMMS that uses IoT technology to measure environmental quality, offer asset status and generate precise reports by connecting to your maintenance program.
With remote accessibility from any device, it offers maintenance management capabilities from the field. It provides three distinct solutions for asset management, condition monitoring and fleet management.
Manage work orders, view dashboards and monitor reports with Fracttal’s mobile app. Source
Highest Rated Modules According to Our Data
- Work Order Management — 90
- Mobile CMMS — 89
- Purchase Order Management — 85
- Inventory Management — 83
- Maintenance Request Management — 81
Top Benefits
- Streamline Work Orders: Streamline work order processes and enhance collaboration among maintenance teams. Create, assign and track work orders, ensuring efficient task allocation, progress monitoring and completion.
- Simplify Accessibility: Field technicians can conveniently view and update work orders on the mobile app, access asset information and communicate with the team, improving productivity and responsiveness.
- Access Valuable Insights: Generate comprehensive reports on asset performance, maintenance activities, costs and more, allowing you to identify trends, optimize processes and improve overall efficiency.
- Optimize Stock Levels: Gain better control over your inventory and optimize stock levels. Track spare parts and materials, set up reordering thresholds and receive notifications when inventory levels are low, ensuring uninterrupted maintenance operations.
Primary Features
- Asset Management: Effortlessly store and organize comprehensive asset data, including history, vendor details, documentation and more. Seamlessly import asset information from CSV or Excel files, customize asset hierarchy, and replicate records for new equipment.
- Facility Management: Efficiently manage information related to multiple facilities, such as codes, depreciation, parts and documentation, all in one centralized system.
- Maintenance Calendar: Gain a comprehensive view of upcoming work and planned maintenance tasks, allowing you to effectively group, prioritize and manage your workload.
- Work Order Management: Effectively manage work orders through an intuitive kanban layout, enabling you to easily track, prioritize and close work orders.
Limitations
- Steep learning curve.
- Limited integration options.
Features Not Fully Supported According to Our Data
- Automatic Downtime Update — Not Supported
- AI-Based Parts Forecasting — Not Supported
- Maintenance Request Form — Not Supported
- LOTO History — Not Supported
Platform:
Company Size Suitability: S M L
UpKeep
UpKeep is a mobile-based CMMS suitable for companies of all sizes and types.
It helps you monitor assets, track stockrooms, schedule preventive maintenance, reduce downtime, manage work orders and automate workflows. You can use it to create custom dashboards, manage procurement tasks, analyze and forecast costs, and more.
UpKeep offers detailed reports and analytics. Source
Highest Rated Modules According to Our Data
- Work Order Management — 100
- Maintenance Request Management — 96
- Mobile CMMS — 93
- Asset Tracking — 91
- Purchase Order Management — 85
Top Benefits
- Track Usage History: Maintain room usage logs and track technicians’ lockout/tagout operations for auditing purposes. Enhance maintenance and record-keeping by attaching notes, floorplans and various documents to these histories.
- Limit Downtime: Record and reference asset downtime in work order histories, enabling technicians to filter reports by asset and location. Identify assets in need of maintenance and repair, reducing the risk of unexpected downtime.
- Customize Workflows: Automatically assign work orders to specific technicians based on location or asset type, minimizing administrative tasks. Configure the inventory management module to automatically reorder spare parts when reaching the threshold, preventing material shortages.
- Streamline Client Requests: Enable clients to submit work order requests online through a dedicated portal. Create a branded portal to enhance client experiences and simplify manager workflows by allowing external work order creation.
- Improve Cost Predictions: Analyze depreciation data alongside downtime data to assess the life span of assets and determine whether repairing, selling or scrapping is more viable. Track depreciation and repair cost data to improve cost predictions for future asset purchases.
Primary Features
- Maintenance Management: Incorporate pre-made or custom checklists within work orders. Use preventive maintenance scheduling to create long-term, calendar-based plans.
- Reporting: Generate reports on individual assets or entire facilities to identify maintenance priorities, evaluate technician efficiency, track work order completion rates and more.
- Work Order Management: Role-based access allows tenants, technicians and managers to create work order requests via the customer portal or mobile app. Requesters can track the status of their work orders and make necessary changes to the details.
- Asset Management: Monitor asset performance and maintain a comprehensive overview of an asset’s life cycle, repair costs and related information.
Limitations
- Importing and exporting data can be challenging.
- Closed work order cards remain visible instead of becoming invisible.
- Task visibility is limited to assigned individuals and not visible to team members.
Features Not Fully Supported According to Our Data
- Offline Meter Readings Capture — Not Supported
- AI-Based Parts Forecasting — Not Supported
- Accessing PunchOut Catalogs— Not Supported
- Parts Quantity Estimate— Not Supported
- Auto-Create Corrective Work Orders — Not Supported
Platform:
Company Size Suitability: S M L
ServiceChannel
ServiceChannel is a software that operates on both web and mobile platforms, providing the capability to manage processes and payments, discover contractors, monitor work orders, decrease expenses, ensure compliance, receive timely alerts and access real-time information.
Its features include service automation, reporting, preventive maintenance, energy management and site management.
Create and customize audit trails with notes and photos on the go using ServiceChannel’s mobile app. Source
Highest Rated Modules According to Our Data
- Purchase Order Management — 98
- Maintenance Request Management — 95
- Asset Tracking — 88
- Work Order Management — 85
- Inventory Management — 80
Top Benefits
- Reduce Cost: Increase ROI by streamlining work order management, scheduling timely preventive maintenance activities and reducing asset downtime.
- Centralize Asset Management: Maintain a comprehensive database of assets, including details, maintenance history and documentation, enabling streamlined asset tracking and maintenance.
- Streamline Contractor Management: Handle all contractor interactions, including composing, sending, tracking and logging, directly within the system to ensure seamless communication and reduce the risk of lost emails.
- Automate Preventive Maintenance Planning: Schedule and automate preventive maintenance activities to reduce equipment breakdowns and improve asset life span.
Primary Features
- Contractor Management: Simplify sourcing and vetting contractors with a commercial contractor directory. Verify credentials and insurance for compliance. Measure contractor performance and cost using detailed metrics and scorecards.
- Service Automation: Streamline business operations by automating events, tasks, processes and functions. Gain multidimensional visibility into operations and improve service efficiency.
- Financial Management: Take control of financial planning, budgeting, forecasting and asset life cycle management directly within the interface.
- Work Order Management: Effortlessly create, assign, monitor and complete work orders and maintenance requests.
- Asset and Energy Management: Track real-time asset data, maintenance histories, costs, installation dates, warranties and failure reports in a centralized view. Plan and execute preventative maintenance to minimize asset downtime.
Limitations
- No notifications for assets needed or outstanding.
- Missing website features in mobile interface.
- Slow responses from customer service.
Features Not Fully Supported According to Our Data
- Automatic Downtime Update — Not Supported
- AI-Based Parts Forecasting — Not Supported
- Speech-to-Text Dictation — Not Supported
- Inventory Valuation Methods — Not Supported
- Auto-Create Corrective Work Orders — Not Supported
Platform:
Company Size Suitability: S M L
Fiix
Fiix allows you to track progress, decrease downtime, manage assets, work orders and maintenance schedules, optimize performance, and improve workflows.
It also helps you streamline your communication, gain insight into your business and make data-driven decisions. Failure codes, search tools, asset tags, spare parts management and an integration hub are some of its key features.
Fiix allows you to track and manage work orders and specific details in their mobile app. Source
Highest Rated Modules According to Our Data
- Mobile CMMS — 91
- Preventive and Predictive Maintenance — 87
- Purchase Order Management — 85
- Inventory Management — 86
- Maintenance Request Management — 85
Top Benefits
- Streamline Communication: Keep all departments informed by sending messages regarding work orders, low stock and more. Automate processes, such as sending reports to plant and operation managers or notifications to production when assets go offline, ensuring everyone knows their tasks.
- Centralize Asset Data: Maintain comprehensive records of all assets in a centralized repository for easy access and efficient searchability. Generate QR codes for assets and affix them to physical stock or locations.
- Track Asset Locations: Monitor the movement of rotating assets as they transition between facilities, suppliers or external contractors.
- Streamline Workflows: Automatically assign work orders or maintenance tasks to teams or individuals, accelerating task completion.
- Simplify Complex Scheduling: Create nested preventive maintenance schedules to streamline tasks and consolidate them within specific work orders.
Primary Features
- Multi-Site Management: Aid facility managers in real-time coordination across multiple sites, encompassing different time zones, languages and currencies. The rotating asset tracking feature facilitates effective asset management between facilities, including tools, vehicles and spare parts.
- Multiple Asset Functionality: Organize asset relationships through asset hierarchies, consolidating information within a single database. Customize categories to group assets and establish standard operating procedures (SOPs) for related assets. Create a unified work order for multiple assets.
- Failure Codes: Use pre-loaded common failure codes. These standardized codes support workflows and de-escalate issues.
- Spare Parts Management: Itemize spare parts and other materials inventory in a centralized database for searchability and organization. Set alerts for low-stock thresholds and reorders.
- Search Tool: Easily search the asset repository using nameplate information, identifying details and other data.
Limitations
- Complex to understand, providing non-essential or limited information.
- Difficult to navigate and make changes in the initial stages.
- Unable to send emails to multiple users.
Features Not Fully Supported According to Our Data
- Offline Meter Readings Capture — Not Supported
- Automatic Downtime Update — Not Supported
- Depreciation Tracking — Not Supported
- Interactive Plans and Mapping — Not Supported
- Embedded External Content — Not Supported
Platform:
Company Size Suitability: S M L
Limble CMMS
Limble CMMS provides cloud-based tools to track, organize and manage assets. Its features include real-time asset data, maintenance task management, work requests and inventory tracking. It’s designed to serve businesses of any size and caters to all industries.
Use Limble’s mobile dashboard to check open tasks, review daily checklists, start a work order, submit a work request, look up an asset and more. Source
Highest Rated Modules According to Our Data
- Work Order Management — 90
- Mobile CMMS — 89
- Purchase Order Management — 85
- Inventory Management — 83
- Maintenance Request Management — 81
Top Benefits
- Reduce Downtime: Monitor specific key performance indicators (KPIs) to swiftly identify asset faults and their root causes, expediting the repair process. Authorized users can quickly log, assign and report problems to technicians.
- Make Data-Driven Decisions: Use customized and industry-standard KPI tracking to generate comprehensive reports on individual assets, metrics and personnel performance. Make informed decisions for preventive maintenance programs based on real-time operational data.
- Empower Maintenance Teams: Streamline correspondence, work orders and preventive maintenance plans through an intuitive interface. Access real-time actionable insights to stay proactive with preventive repairs and remain informed about important asset updates.
- Boost Productivity: Improve productivity across all levels of your organization by streamlining workflows and digitizing work orders. Benefit from centralized ticket management and automatic data synchronization throughout the system.
- Organize Data: Receive automated work orders based on priority and technician assignment, ensuring prompt task completion. Attach asset photos to work orders to document issues and maintain a visual history of asset maintenance.
Primary Features
- Work Order Management: Centralized database accessible from any device for efficient work order organizing, handling and tracking. Calendar interface for easy visualization and drag-and-drop editing of upcoming tasks.
- Reporting: Customizable dashboards provide valuable insights into operations and organizational visibility. Create personalized KPIs to track metrics and conveniently distribute reports via email.
- Inventory Management: Monitor stock levels through streamlined receiving and shipping records. Set up push or email notifications to trigger alerts when meeting certain thresholds, preventing inventory shortages. Technicians can search for parts and attach them to work orders to ensure availability.
- Asset Management: Use maintenance logs, asset profiles and a searchable asset database with hierarchical organization for parent-child relationships. Employ IoT sensors and QR code scanning to track KPIs and access real-time reports on asset information.
Limitations
- Mobile app features may be limited compared to the desktop site.
- Alerts lack descriptive text within the notification.
- Stock withdrawal and return processes aren’t specified per work order.
Features Not Fully Supported According to Our Data
- Automatic Downtime Update — Not Supported
- Depreciation Tracking — Not Supported
- AI-Based Parts Forecasting — Not Supported
- Maintenance Request Approval — Not Supported
- User Collaboration in Mobile App — Not Supported
Platform:
Company Size Suitability: S M L
Primary Benefits
The primary benefits of using a CMMS mobile app are:
Better Mobility
A CMMS mobile app allows technicians and maintenance teams to access and manage work orders, asset information and maintenance tasks from anywhere, providing flexibility and mobility in their work.
Real-Time Updates
Mobile apps provide real-time updates and notifications, ensuring that technicians are promptly informed about new work orders, changes in priorities and updates to asset information.
Streamlined Workflows
CMMS apps streamline maintenance workflows by enabling technicians to view and update work orders, record maintenance activities, capture images, and log readings directly on their mobile devices. This reduces paperwork and manual data entry, saving time and improving overall efficiency.
Increased Productivity
With a CMMS app, technicians can efficiently complete work orders, access asset histories and manuals, and track their progress on the go. This minimizes downtime, enhances productivity and allows for prompt response to maintenance needs.
Improved Accuracy
Mobile apps reduce the chances of errors and miscommunication by providing a digital platform for capturing and updating maintenance data in real time. Technicians can input accurate data, attach photos and record notes directly on their mobile devices, ensuring data integrity.
Enhanced Communication and Collaboration
CMMS mobile apps enable better communication and collaboration between team members. Technicians can communicate with supervisors, access maintenance instructions, and share updates or requests instantly, improving overall coordination and teamwork.
Next Steps
Choosing the right CMMS app is crucial for businesses looking to streamline their maintenance operations and maximize efficiency. The best CMMS apps offer a wide range of features, including work order management, preventive maintenance scheduling, asset management and real-time data analysis.
By implementing a top-notch CMMS app, you can effectively track assets, optimize maintenance workflows, reduce downtime and enhance productivity. These apps provide intuitive interfaces and automation capabilities, empowering maintenance teams to work smarter and more efficiently.
If you need help in finding the right CMMS app for your business, check out our free CMMS comparison report. It lets you compare these and other top vendors side by so you can see in-depth what each has to offer.
Which features do you think CMMS apps should have? Let us know in the comments below.
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